Complying with the NEW I-9 and E-Verify Regulations Under the Trump Administration

Overview

The Trump Administration has announced it will start deporting undocumented aliens on day one or January 20, 2025. Employers should expect an increase in I-9 audits, higher fines for non-compliance and major disruptions to business continuity. Also expect raids in the construction, hospitality, agricultural and food processing industries which were targets of the last Trump Administration.

Over a year ago, the Department of Homeland Security (DHS) and the U.S. Citizens and Immigration Services (USCIS) released the long awaited NEW version on the I-9 form along with updated regulations for completing the it. Some changes include allowing remote document verification but only if additional regulations are met.  Make sure you are complying with these regulations and using the correct form.

The cost of not properly completing I-9 forms can be very high.

This means increased fines for violators. In addition to increasing the number of inspections, Immigration and Customs Enforcement has also nearly doubled the fines for incorrect I-9 forms to $288 to $2,861 per incorrect I-9 form. The amount of the fine depends upon the percentage of incorrect I-9 forms.  Additionally, the Department of Homeland Security (DHS) and Immigration and Customs Enforcement (ICE) has increased the number of errors that will be counted as incorrect.

One error on an I-9 form will be counted against you!

Compliance is actually easy if you know what to do.  Unfortunately, many organizations do not take the time to learn how to properly complete an I-9 form or do not train the people responsible for completing them. The forms are also changed every few years.

Don’t let your company become a statistic. Attending this webinar will help.

Why You Should Attend

The number of companies that were totally in compliance in the presenter’s 25+ years of conducting I-9 Audits is a big fat ZERO.

Making sure your I-9 forms are 100% correct will give you peace of mind.

It is vital that companies get a sense of their compliance picture by ensuring they are:

•   Using the correct Form I-9’s – (a copy of the new form will be provided to participants)
• Filling out the forms correctly and completely
• Copying the correct documents and determining if it is necessary to copy documents at all.
• Keeping proper records
• Updating temporary work visas  
• Not hiring employees who do not have proper documents
• Communicating properly to employees and new hires? 
• Auditing their I-9’s and know how to make corrections

Who Will Benefit

Any and all employees responsible for completing the new employee sign-up, orientation and on-boarding.

• Human Resources Professionals
• Employees required to sign up or the onboarding of new employees
• Payroll administrators
• Individuals responsible for maintaining personnel files

Target Industries: Companies in the Hospitality, Construction, Roofing, Food Preparation, Manufacturing, Agriculture and Landscaping.

Areas Covered in the Session

• ICE Worksite Investigations Have Surged
• Raids – What They Are And The Effect on Your Operations
• Recent Penalties for Non-Compliance
• Employer Responsibilities
• Review of The New I-9 Form
• Implementing a Follow-Up for Temporary Work Authorizations
• Determining Internal Practices on Retaining I-9 Forms
• Conducting a Self Audit and Correcting Mistakes
• Action Items
• Questions